Custom Development

Run procurement in one place.

Vendor Portal is software we built for the way you buy from suppliers. Vendors register, find key dates and submit documents online. You send requests for quotation (RFQs) to the vendors you choose, receive their quotes and open sealed bids in the portal.

See what it does.

Six features in one portal, from a vendor's first registration to the opening of their bid, with every step kept in the same place.

Online registration
Your vendors open their own accounts online.
Once you have registered a business as a vendor, it signs up for portal accounts online. Each vendor can have several: a shared mailbox for the team, or an account for each of its sales staff.
What it gives you
Accounts opened online by vendors you have registered
Several accounts for each vendor
A shared mailbox or one account per salesperson
Where it helps
Bringing a newly approved vendor online
Vendors with several sales staff
A vendor's team sharing one mailbox
Information & key dates
Everything vendors need to know, and when.
All the information vendors need is on the portal, including important dates such as information sessions, so they always know what is coming up.
What it gives you
Procurement information in one place
Important dates, such as information sessions
Where it helps
Announcing an information session to every vendor
Vendors checking dates on their own
Fewer calls and emails asking for details
Document submissions
Submit online, and cut the paper trail.
Vendors submit their documents through the portal instead of on paper, so each submission lands in one place for your team.
What it gives you
Documents submitted through the portal
Less paper to handle and store
Where it helps
Collecting vendor documents
Teams working through printed files
Finding a vendor's submission later
RFQs & quotes
Ask the vendors you choose, and get their quotes online.
Issue a request for quotation (RFQ) through the portal and choose which vendors can see it. They reply with their sales quote in the portal, so every quote for a request is in one place.
What it gives you
RFQs issued through the portal
You choose which vendors see each RFQ
Sales quotes sent back through the portal
Where it helps
Inviting only selected vendors to quote
Running several RFQs at once
Quotes no longer scattered across inboxes
Bid opening
Sealed bids that only the vendor can unlock.
Vendors upload their bid as a password-protected file, so nobody can open it before the opening, not even you as the portal's owner. Bid opening is done through the portal, and at the time of opening each vendor gives the password directly.
What it gives you
Bids uploaded as password-protected files
Vendors give the password at the time of opening
Bid opening done through the portal
Where it helps
Formal tenders with a set opening time
Showing vendors their bids stay sealed
Openings with many vendors taking part
One source of truth
Every procurement step, on one record.
Registrations, information, documents, RFQs, quotes and bid openings all live in the portal, so your team and your vendors work from one source of truth for every procurement process.
What it gives you
Every procurement process in one place
The same information for your team and your vendors
Where it helps
Reviewing past purchases
A new team member picking up a procurement
Answering "where are we on this?"